Prepared by Yıldız Fuar Hizmetleri
Exhibition Booth Planning Checklist
Missing dimensions, late artwork or an unplanned product delivery can disrupt an exhibition build. This checklist covers preparation from the first quotation to post-event dismantling. Use the actual organiser deadlines rather than a fixed generic timeline.
1. Collect dimensions and technical requirements
Obtain the floor plan, stand number, dimensions and open sides. Mark columns, safety equipment and technical connections. Check permitted heights, electricity applications, materials and assembly hours in the current venue manual.
2. Prepare the design and quotation brief
List product sizes and weights, staff numbers, meetings and storage. Send logos, colours, product images and brand guidelines. State the approximate budget and rental or purchase preference, and compare production, transport, assembly and dismantling scope.
3. Approve artwork and production information
Confirm print sizes before preparing files. Check logos, text, contact details and product images. Confirm formats, resolution and colour requirements for the printing method. Track both visual design and technical production approval.
4. Coordinate products and team access
Agree delivery dates, vehicle access, unloading points and handling requirements. Large products may need positioning before the structure is complete. Share access documents, working hours and the handover contact with the installation team.
5. Check handover and dismantling
Compare graphics, lighting, furniture, product placement and circulation with the approved plan. Confirm dismantling windows, product collection and rental returns. Check packing and storage responsibilities for reusable components.
Frequently asked questions
When should preparation begin?
Bespoke fabrication and organiser deadlines influence timing. Start quotation and design planning once the floor plan and event dates are available. There is no single lead time for all projects.
Which documents matter most for a quotation?
The floor plan, dimensions, open sides, event dates and product list provide the starting point. Technical requirements and brand files clarify the scope.
How do I compare an organiser package with a custom booth?
List panels, flooring, lighting, electricity and furniture in the organiser package. Match these against included and excluded items in the custom quotation.
Our exhibition booth projects
Fly Board Maxima Booth
Fly Board
Tarakci Group Modular Booth
Tarakcı Group
Gold Pelet Cips Wooden Booth
Gold Pelet Cips
Booth options and planning guides
Explore Maxima exhibition booths from Yıldız Fuar in Istanbul. Compare layout, graphics, rental and purchase options and request a project quotation.
Modular Exhibition Booth Rental and SalePlan a modular exhibition booth with Yıldız Fuar in Istanbul. Explore panel layouts, graphics, rental and purchase scope before requesting a quotation.
Custom Wooden Exhibition Booth Design and ProductionExplore custom wooden exhibition booths with Yıldız Fuar. Discuss materials, lighting, production, rental and purchase options for your exhibition.
Exhibition Booth Prices and Quotation GuideUnderstand exhibition booth pricing: floor area, system type, graphics, transport and assembly. Compare quotation scope and request a project estimate.
Exhibition Booth Design and Layout PlanningPlan product displays, visitor flow, meetings and brand visibility together. Explore modular, Maxima and custom wooden booth designs with Yıldız Fuar.
Exhibition Booth Installation and DismantlingPlan exhibition booth transport, assembly, lighting, handover and dismantling. Discuss your modular, Maxima or wooden stand with Yıldız Fuar.
Exhibition Booth Types: Modular, Maxima and Wooden ComparedCompare modular, Maxima and wooden exhibition booths by design flexibility, reuse, installation and budget. Select a system for your actual floor plan.
Rental and purchase services
Share your event dates, stand dimensions and floor plan to define the scope. Contact and address details